A complete guide to PivotTables: A visual approach by Paul Cornell

By Paul Cornell

Tables are robust information research instruments, but so much Excel clients do not use them to their fullest capability. This advisor exhibits why Pivot Tables are flexible for facts research and the way you could leverage them to identify tendencies and make quick company judgements.

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Figure 3-10: The Layout dialog box of the PivotTable and PivotChart Wizard. Use this dialog box to more quickly lay out fields with a lot of field items. Using this dialog box is very straightforward. Simply drag the field buttons on the right to the drop areas in the diagram on the left. In Figure 3-10, the State field is in the page area, the Season and Month fields are in the row area, the Salesperson field is in the column area, and the Transactions field is in the data area. When you're finished using the Layout page, click OK and then click Finish to return to your PivotTable.

The existing types of data sources you can select include the following: • Microsoft Access database files • dBASE database files • Microsoft FoxPro and Microsoft Visual FoxPro databases • Microsoft Excel workbooks • Oracle databases • Paradox databases • Microsoft SQL Server and Microsoft Analysis Services databases • Text file databases, such as a list of comma-separated values • Lists and document libraries on a Microsoft Windows SharePoint Services server • Microsoft Business Solutions data running on a Windows SharePoint Services server • Other data providers, if you have the data providers' driver installed.

In the PivotTable Field List dialog box, click Class Level. 4. In the Add To list, select Column Area, and then click Add To. Compare your results to Figure 2-52. Figure 2-52: Average scores for Chemistry classes by quarter and by class level 5. Click the Filter button in cell B2 (the School field). 6. Click Arts, and then click OK. 7. Click the Filter button in cell B3 (the Subject field). 8. Click Geography, and then click OK. The average scores in the PivotTable change to reflect the average scores for all of the academic quarters for Geography in the Arts school at the same time, as shown in Figure 2-53.

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